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Find guides, explanations, troubleshooting steps, and support information for Zwyn Tag.

Concepts

Access levels

Learn how audiences and permissions control who can view, create, edit, or delete Zwyn Tag content.

Access settings define what different audiences are allowed to do with a Zwyn Tag. They help keep owner actions protected while still allowing the tag to be useful for visitors and signed-in users.

Zwyn uses a permission matrix. Each audience can receive specific permissions, such as viewing the profile, creating entries, viewing entries, editing entries, or deleting entries.

Try the permission matrix

Change the example settings to see how audiences and permissions work together.

Permission matrix example

Change the example settings to see how audiences and permissions work together.

Permission matrix

Choose the minimum audience allowed to perform each action. More trusted audiences automatically inherit the permission.

View profile

Who can open and view the public-facing tag profile.

Create entries

Who can add new entries to this tag.

View entries

Who can see entries connected to this tag.

Edit entries

Who can edit entries. Public editing is disabled in the simple editor.

Delete entries

Who can delete entries. Public deleting is disabled in the simple editor.

Signed-in users can only delete their entries if they are also allowed to edit their entries.

Owner permissions are always kept enabled. Public users cannot edit or delete entries in the simple access editor.

Audiences

  • Public visitors are people who open the tag through QR, NFC, or a public Zwyn Tag link without signing in.
  • Signed-in users are logged-in Zwyn users who are not the tag owner.
  • The owner is the account that claimed and manages the tag.

Public permissions also apply to signed-in users

If public visitors are allowed to do something, signed-in non-owner users can also do it. Owner permissions still take priority for the tag owner.

Permissions

  • View profile controls whether an audience can open and view the public-facing tag profile.
  • Create entry controls whether an audience can add new entries to the tag.
  • View own entries controls whether an audience can view entries they created themselves.
  • View all entries controls whether an audience can view every entry connected to the tag.
  • Edit own entries controls whether an audience can update entries they created themselves.
  • Edit all entries controls whether an audience can update any entry connected to the tag.
  • Delete own entries controls whether an audience can delete entries they created themselves.
  • Delete all entries controls whether an audience can delete any entry connected to the tag.

Example setups

  • A lost-and-found tag might allow public visitors to view the profile so anyone who scans it can see return information.
  • A public logbook might allow public visitors to create entries while only allowing them to edit their own entries.
  • A maintenance tag might show the profile publicly but restrict entry viewing or editing to signed-in users or the owner.
  • A private tag might keep profile details, entries, and entry changes limited to the owner.

Only allow what visitors actually need

Public permissions are powerful because they apply without signing in. Use them only for actions that should really be available to anyone with the tag link.

Related articles

What is Zwyn?

Understand how physical tags, public profiles, entries, and access settings work together.

Tags, profiles, and entries

Learn how Zwyn separates the physical tag, the visible profile, and optional entry records.

Entry schemas

Learn how entry schemas define the structure of entries on a Zwyn Tag.

Configure access settings

Control what public visitors, signed-in users, and the owner can do with a Zwyn Tag.